Unified Technology Solutions is a good place to start when you are looking to protect your network from spam and viruses. We can configure your email system using off-site filtering at your domain address (@yourcompany.com). Your mail system can be set up such that before any email is sent to an individual email address, it is first put through a filtering service instead of directly to your server.
This filtering service will run the e-mail through multiple filtering software packages to look for both viruses and spam. The reason for multiple filtering packages is, there could be the chances that a single software program does not recognize a virus, but another program could catch it.
The procedure with these filtering services is a system which works like this. On the first pass, the most common threats, which are usually all virus emails are filtered out. After that each E-mail is scanned and assigned 1 of 3 spam rankings.
Any email message where nothing suspicious is detected will be forwarded through the service to your mail server and show up in your mailbox. Email which looks most likely to be spam or infected in any way is sent into quarantine to prevent someone accidentally opening a suspicious email. The recipient of that email will receive a daily e-notifications to either add the sender to your safe list, or delete the email for good. The 3rd ranking is “definitely spam“, this is spam coming from known spam servers or matching known spam patterns, and is immediately deleted by the service.
Outbound filtering does the same in reverse, filtering your outbound e-mail to make sure your server has not been hijacked and is being made to send spam. Beyond simply checking for spam, you can set also configure filters to make sure employees do not send out e-mails with racial, derogatory, or curse words that can reflect bad on your business. You can even add a companywide legal claim to all outgoing e-mail if needed, this is much easier than keeping every E-mail client updated with the latest legal disclaimer every time it needs to be change.
Filtering service also adds a layer of protection if your server or internet access goes down, especially in a disaster. Email will be spooled on the off-site filtering servers and sent to your server when it comes back online, and you can access it from any internet connected PC if an important email is needed immediately.
Because of economy of scale, the pricing for this off-site filtering, with all it’s added features, is right around the cost of your current filtering software. In fact, it is often less expensive, with rates under $3.00 per user/month and requires little to no regular maintenance. This is very cost effective compared to on-site filtering software, and can be especially inexpensive if you are maxing out your available bandwidth and are considering the purchase a higher rate or second connection.
UTS recommends and sells off-site filtering service by McAfee, a world leader in information systems and security research.
To find out more and see if off-site filtering may be right for you feel free to contact us by email at firstname.lastname@example.org, or give us a call at (772) 539-7667.
Your IT Guys @uts