Unified Technology Blog

It’s Important To Have a Tech Plan For Your Buisness

on September 18, 2018 No comments

Do you have a tech plan for your business?  At Unified Technology Solutions we are happy,make that eager, to assist growing companies, or startup companies or companies of any shape and size, to create a workable, scalable technology plan. If you have ever read our blog or taken a look at our Facebook page, you already know that we advocate for working with IT professionals to configure your network, phone system, servers before you spend thousands of dollars on systems that may not be right for your computing needs.

We also help companies with Cloud Migration, anti virus software, security and mail servers. I think you probably get the idea by now, but some of you may still be skeptical. To help convince you, I would like to share an article I came across:

David Rabin, guest writer for entrepreneur.com

“1. Make a plan and map your milestones.

Startups and SMBs celebrate the drama of the business plan but can turn a blind eye to its corollary, the technology plan. Every good business plan needs a tech plan, too.

The best way to plan office technology is around business milestones. What infrastructure will you need when you reach 10 employees, or 100? Ten million in revenues, or $100 million? Technology use tracks closely with headcount and revenue generation. Both of these indices are a starting point to help project your future tech needs….

2. Recognize the strategic value.

Startups and small businesses generally focus on investors, customers and cash flow, and can often treat office tech as an afterthought, or simply an expense.

That won’t cut it in today’s hiring environment. More than half of millennials say office technology is important in deciding where they’ll work, according to a recent PwC study. In their personal lives, they’re used to investing their own money on really good tech — the latest phone, tablet or TV — so understandably they expect the same from their employers.

Office tech is a key strategic investment. It goes beyond functionality, as important as that is, and increasingly reflects the caliber of your brand, the appeal of your workplace, and whether your business is truly future-facing.

3. Benchmark against your physical space.

Real estate is usually a company’s greatest expense. The kind of space you have and how your people interact with it is the biggest factor in how you’ll be using technology both this week and next year.  Real estate is also more fluid today than ever, constantly transforming, with more variants than ever – everything from open floor plans, to telecommuting, to hoteling, which eliminates assigned seating and lets everyone just perch where they want.

Making a precise, in-depth inventory of your real estate needs is key. Does your floor plan have offices with doors? Is it mostly unassigned workstations? How many of your people telecommute? Whatever your footprint, you’ll need the right technology tools to deliver what your people actually use. Balancing real estate with IT is a tough trick, but the time spent cracking this part of the code will pay major dividends down the road.

4. Set some rules and follow them.

These days, most everyone is a technology expert, at least in terms of what they know and like. Every company has one person or more who can’t live without their personal laptop and expect the company’s network to configure around it. There’s a fine line, however, between flexibility and dysfunction.

Big companies have IT standards for a reason – it’s unmanageable without them. Small companies that delay implementing standards run the risk of becoming franken-techs. The monitors bought on eBay, the laptop on sale at Best Buy, may make sense at the time but can add up to compromised performance. When it’s time to scale, you’ll likely have to rip out the gear that once seemed such a good value and start over…”

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To read the rest of the post, head on over to https://www.entrepreneur.com/article/318641

 

 

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Your IT GuyIt’s Important To Have a Tech Plan For Your Buisness

Malware Removal

on September 6, 2018 No comments

How do you remove malicious software, Malware, from your system? There are do it yourself instructions you can find on Google and the other search engines, but our advice is, call UTS. There are several different versions of Malware floating around, just waiting to get into your network, and if you aren’t proficient in it’s removal, you could end up doing more harm than good.

How can you tell if you have Malware on your system? If your network has been running fine and the response time on the various computers within your network was good, and now all of a sudden things seem to have slowed to a crawl, there is a very good chance something has infected your system.

There are other signs as well, like extensions added to your search bar, or redirects from the home page you normally see.

If you have a strong antivirus software currently installed on your system, the programs usually have a scan component you can initiate to go out and check for viruses. Before you do anything else, go ahead and run the scan. It will notify you of any viruses it detects and sometimes it will even isolate the code in a special area. Then before you do anything else, give us a call. Sometimes the virus you have will bury itself deep in your system, and once you reboot the software, it’s almost impossible to find.

In the meantime, it could be a good idea to take your system offline until we get there and can run our diagnostic programs to try to isolate the virus.

Trying to clean up Malware or Viruses yourself, unless you have some pretty high level technical skills, could be kind of like trying to re-wire your own home. You can cause a mess and it may cost you twice as much time and money to fix any mistakes you might make.

Your Tech Guys

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Unified Technology Solutions and VoIp

on August 21, 2018 No comments

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The Business Phone Systems of today are no longer ones which use landlines. Today, savvy business owners are switching to VoIp. In the days when VoIp first came on the scene it was a novelty. The sound quality was terrible and the line quality was even worse. But that was a long, long time ago. Now, VoIp is virtually indistinguishable from land line quality, and in some areas I would venture to say that it’s better than land line quality. 

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What Happens When You DON’T Let Windows Update Your Software

on August 7, 2018 No comments

Admit it. You don’t always let your operating system perform it’s regularly scheduled updates. You may even be slow in moving from one software version up to the next one. We all get comfortable with what we have, it’s a human trait, but to neglect updates on software is not only wrong, it’s down right dangerous for your data!

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Just What Does Unified Technology Solutions Offer?

on August 2, 2018 No comments

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Unified Technology Solutions offers a full range of computer  services for companies in the Vero Beach Area. From  the purchase of computers and servers to support and more for your Indian River County business.  UTS  also offers computer repair, network support and cloud services. It is our goal to  become your one stop shop for all of your business computing and phone related services. From planning your entire network, to keeping it running smoothly, we offer you a multi faceted support system so that your business never suffers from an outage or data loss.

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Cybersecurity Threats to Your Business

on July 25, 2018 No comments

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Cybersecurity is a hot topic and at Unified Technology we are continually looking for the latest information regarding the prevention of cyber threats. What was once thought of as a big company/governmental issue is trickling down to end users, both in business and personal use. It’s just too easy for someone to send a phishing email with a virus embedded or attached and there is almost always someone within the company who isn’t paying attention. Once these emails are open and the software gets on your server, you are in trouble.

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The Importance of Decluttering Your Computer

on July 12, 2018 No comments

 

There is a  children’s song  that goes something like this, ” Clean up clean up everybody everywhere, clean up clean up everybody do your share.” If you have children, it’s a safe bet you will use this sing-song to get them to clean up of all those toys they scatter everywhere.

Today I am asking all of you with tons of old files and miscellaneous bits to sing that song for yourself and clean up your computers.   When your system gets overloaded with data, it is going to take longer for the software to look through your file indexes in order to find things. It’s also going to have a more difficult time finding contiguous free space to write those files.

Think of it like someone having to carry a heavy load of suitcases around with them all the time. Carting around a load of files and photos and PDF’s that you just don’t need any longer is kind of akin to hoarding. So, try this before you call us and say your system is running way too slow, clean things up.

Go through your documents folder and  off load any really old files, general correspondence and old projects. Then go through your photos, We tend to take tons of photos, offload them all from our phones and never look at them again. Some of those photos are blurry or not really very good, so delete them. Let them go.

Video files are huge, so, if you can, move those to the cloud. The same goes with music files. Then run the disk clean up utility on your system followed by Defrag and a general clean up of all the temp files that get downloaded from your internet searches.

It’s also a very good idea to have UTS  perform regular maintenance of your computers, servers and peripherals. That way we can diagnose any potential system problems and clean them up before they get serious enough to impact your operations. Just like getting regular checkups for your health, it’s important to do the same for your systems.  Maintaining these devices on a regular basis  reduces the risk of your system breaking down.

Your Tech Guys

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Your IT GuyThe Importance of Decluttering Your Computer

Why Is Good Antivirus Software Important?

on July 5, 2018 No comments

You hear it from us all the time. It’s really more important than ever to protect your computer, phone and tablet. Most of the stories concerning hacking and viruses seemed to be targeted to big businesses, but today hackers take great joy in attacking anyone with a device. They will infect your system, they will use ransomware on your small home computer. Techradar.com  had a great post recently with information on why keeping our PC’s protected is very important.

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Business Network Security

on June 20, 2018 No comments

If you have watched or listened to the news in the past few weeks, the various news outlets have been warning all of us who use wireless routers to RESET THEM. Cyber attacks on the “little guys” are a fact of life now.

As more large corporations beef up their firewall and internet security, hackers are increasingly turning to us little guys. You can say, what do they want with my little company? And you would be right. It’s not necessarily your data they want, rather its the ability to  network several small networks together for their use.

We have our own checklist for Network Security, but for the purpose of introducing you to the topic, we are going to use the Network Security Checklist from Cisco :

“Network Security Checklist

Many small and medium-sized businesses do not have adequate network security. Here’s how to make sure you do.

Now more than ever, you depend on your network for your most important business operations, such as communication, inventory, billing, sales, and trading with partners. Yet up to now, you might have held off on protecting your network, for several reasons:

  • Network security might seem too complex, and tackling it might seem like too much work. But you can take a step-by-step approach as described in the checklist below, and then get an outside consultant to help you complete your security plan.
  • You might think network security is an expense that won’t help your business grow. Instead of thinking about network security as a technical concern, consider it a business continuity issue. Networks have become a basic part of doing business today, making security planning as important as sales and marketing.
  • You may believe that smaller companies are less likely to be a target of attacks. But as large companies beef up their network security, hackers are increasingly focusing on small and medium-sized businesses.

General Security Planning Tips

The following tips can help you develop and win support for an effective network security plan:

  • Focus on return on value rather than return on investment. Consider the harm a network security breach could do to your business, such as lost revenue or customer litigation.
  • Never assume that network attacks will come only from outsiders. Your employees can accidentally create security vulnerabilities, and disgruntled or former employees can cause considerable damage.
  • Don’t be tempted to confront security concerns with a piecemeal approach rather than a single, unified strategy that protects your whole network.
  • Work with others in your company to develop and roll out security strategies, focusing on technology, training, and physical site security with tools like surveillance cameras.
  • Find the right balance between security and usability. The more secure your network is, the more difficult it can be to use.

Network Security Checklist

Every business should have a written (and thoughtfully prepared) network security plan in place. A thorough policy will cover topics such as:

  • Acceptable use policy, to specify what types of network activities are allowed and which ones are prohibited
  • E-mail and communications activities, to help minimize problems from e-mails and attachments
  • Antivirus policy, to help protect the network against threats like viruses, worms, and Trojan horses
  • Identity policy, to help safeguard the network from unauthorized users
  • Password policy, to help employees select strong passwords and protect them
  • Encryption policy, to provide guidance on using encryption technology to protect network data
  • Remote access policy, to help employees safely access the network when working outside the office “

This is a lot to take in, but it is a great introduction to the complexities of strong network security for your business network. To get your network secure, give us a call and we can go through everything with you and set it up for your specific requirements.

Your Tech Guys

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Business Computers

on June 14, 2018 No comments

Unified Technology Solutions is your GO TO Vendor for the purchase of desktops, laptops and servers you need to keep your business running. We have been around for several years now and you can ask anyone who has worked with us if we know our tech. They will say yes.

I would like to let you in on a little secret though. We also sell computers, phone systems and servers  to businesses. In fact, we are always just a little worried when we have to try to set up and entire network from with someone’s off the shelf computers.

It’s important to know that while the big box stores may have a few models of different brands of computers on their shelves, not all of those computers are configured to serve you well over time. Business owners are often tempted to buy the most economical systems when they are on the hunt for a desktop or laptop, but purchasing a computer that can’t take the wear and tear of a device which is being used all day every day can be a waste of your valuable funds.

Purchasing a computer that can take the punishment and can be upgraded or repaired as things wear out, and have the computing power to handle the business software which is so important to running your company is something we understand. Please, give us a call before you head out to purchase any electronics for your business.

What else is it that we do besides sell computers or repair your broken PC’s? Well, we have our Help Desk services you can sign up for, so that when there is a system problem help is there to walk you through the problem.

UTS has great network support as well. If you need more computing power to run your network, we have servers which can take care of that. We are your business computer company here in Vero Beach and the surrounding cities. We also set up the all important back up and can move much of your data storage to the Cloud. VoIp phone systems are another tool we can use to make your operation run smoothly.

Give us a call..let’a have a talk about your business computing needs..

Your Tech Guys

managed IT services vero beach, sebastian, ft pierce, port St Lucie West Pam beach, Palm bay, melbourne,Managed business IT services in Fort Pierce, Vero Beach, Sebastian

 

 

 

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