The Business Phone Systems of today are no longer ones which use landlines. Today, savvy business owners are switching to VoIp. In the days when VoIp first came on the scene it was a novelty. The sound quality was terrible and the line quality was even worse. But that was a long, long time ago. Now, VoIp is virtually indistinguishable from land line quality, and in some areas I would venture to say that it’s better than land line quality.
Admit it. You don’t always let your operating system perform it’s regularly scheduled updates. You may even be slow in moving from one software version up to the next one. We all get comfortable with what we have, it’s a human trait, but to neglect updates on software is not only wrong, it’s down right dangerous for your data!
Unified Technology Solutions offers a full range of computer services for companies in the Vero Beach Area. From the purchase of computers and servers to support and more for your Indian River County business. UTS also offers computer repair, network support and cloud services. It is our goal to become your one stop shop for all of your business computing and phone related services. From planning your entire network, to keeping it running smoothly, we offer you a multi faceted support system so that your business never suffers from an outage or data loss.
Cybersecurity is a hot topic and at Unified Technology we are continually looking for the latest information regarding the prevention of cyber threats. What was once thought of as a big company/governmental issue is trickling down to end users, both in business and personal use. It’s just too easy for someone to send a phishing email with a virus embedded or attached and there is almost always someone within the company who isn’t paying attention. Once these emails are open and the software gets on your server, you are in trouble.
There is a children’s song that goes something like this, ” Clean up clean up everybody everywhere, clean up clean up everybody do your share.” If you have children, it’s a safe bet you will use this sing-song to get them to clean up of all those toys they scatter everywhere.
Today I am asking all of you with tons of old files and miscellaneous bits to sing that song for yourself and clean up your computers. When your system gets overloaded with data, it is going to take longer for the software to look through your file indexes in order to find things. It’s also going to have a more difficult time finding contiguous free space to write those files.
Think of it like someone having to carry a heavy load of suitcases around with them all the time. Carting around a load of files and photos and PDF’s that you just don’t need any longer is kind of akin to hoarding. So, try this before you call us and say your system is running way too slow, clean things up.
Go through your documents folder and off load any really old files, general correspondence and old projects. Then go through your photos, We tend to take tons of photos, offload them all from our phones and never look at them again. Some of those photos are blurry or not really very good, so delete them. Let them go.
Video files are huge, so, if you can, move those to the cloud. The same goes with music files. Then run the disk clean up utility on your system followed by Defrag and a general clean up of all the temp files that get downloaded from your internet searches.
It’s also a very good idea to have UTS perform regular maintenance of your computers, servers and peripherals. That way we can diagnose any potential system problems and clean them up before they get serious enough to impact your operations. Just like getting regular checkups for your health, it’s important to do the same for your systems. Maintaining these devices on a regular basis reduces the risk of your system breaking down.
You hear it from us all the time. It’s really more important than ever to protect your computer, phone and tablet. Most of the stories concerning hacking and viruses seemed to be targeted to big businesses, but today hackers take great joy in attacking anyone with a device. They will infect your system, they will use ransomware on your small home computer. Techradar.com had a great post recently with information on why keeping our PC’s protected is very important.
If you have watched or listened to the news in the past few weeks, the various news outlets have been warning all of us who use wireless routers to RESET THEM. Cyber attacks on the “little guys” are a fact of life now.
As more large corporations beef up their firewall and internet security, hackers are increasingly turning to us little guys. You can say, what do they want with my little company? And you would be right. It’s not necessarily your data they want, rather its the ability to network several small networks together for their use.
Many small and medium-sized businesses do not have adequate network security. Here’s how to make sure you do.
Now more than ever, you depend on your network for your most important business operations, such as communication, inventory, billing, sales, and trading with partners. Yet up to now, you might have held off on protecting your network, for several reasons:
Network security might seem too complex, and tackling it might seem like too much work. But you can take a step-by-step approach as described in the checklist below, and then get an outside consultant to help you complete your security plan.
You might think network security is an expense that won’t help your business grow. Instead of thinking about network security as a technical concern, consider it a business continuity issue. Networks have become a basic part of doing business today, making security planning as important as sales and marketing.
You may believe that smaller companies are less likely to be a target of attacks. But as large companies beef up their network security, hackers are increasingly focusing on small and medium-sized businesses.
General Security Planning Tips
The following tips can help you develop and win support for an effective network security plan:
Focus on return on value rather than return on investment. Consider the harm a network security breach could do to your business, such as lost revenue or customer litigation.
Never assume that network attacks will come only from outsiders. Your employees can accidentally create security vulnerabilities, and disgruntled or former employees can cause considerable damage.
Don’t be tempted to confront security concerns with a piecemeal approach rather than a single, unified strategy that protects your whole network.
Work with others in your company to develop and roll out security strategies, focusing on technology, training, and physical site security with tools like surveillance cameras.
Find the right balance between security and usability. The more secure your network is, the more difficult it can be to use.
Network Security Checklist
Every business should have a written (and thoughtfully prepared) network security plan in place. A thorough policy will cover topics such as:
Acceptable use policy, to specify what types of network activities are allowed and which ones are prohibited
E-mail and communications activities, to help minimize problems from e-mails and attachments
Antivirus policy, to help protect the network against threats like viruses, worms, and Trojan horses
Identity policy, to help safeguard the network from unauthorized users
Password policy, to help employees select strong passwords and protect them
Encryption policy, to provide guidance on using encryption technology to protect network data
Remote access policy, to help employees safely access the network when working outside the office “
This is a lot to take in, but it is a great introduction to the complexities of strong network security for your business network. To get your network secure, give us a call and we can go through everything with you and set it up for your specific requirements.
Unified Technology Solutions is your GO TO Vendor for the purchase of desktops, laptops and servers you need to keep your business running. We have been around for several years now and you can ask anyone who has worked with us if we know our tech. They will say yes.
I would like to let you in on a little secret though. We also sell computers, phone systems and servers to businesses. In fact, we are always just a little worried when we have to try to set up and entire network from with someone’s off the shelf computers.
It’s important to know that while the big box stores may have a few models of different brands of computers on their shelves, not all of those computers are configured to serve you well over time. Business owners are often tempted to buy the most economical systems when they are on the hunt for a desktop or laptop, but purchasing a computer that can’t take the wear and tear of a device which is being used all day every day can be a waste of your valuable funds.
Purchasing a computer that can take the punishment and can be upgraded or repaired as things wear out, and have the computing power to handle the business software which is so important to running your company is something we understand. Please, give us a call before you head out to purchase any electronics for your business.
What else is it that we do besides sell computers or repair your broken PC’s? Well, we have our Help Desk services you can sign up for, so that when there is a system problem help is there to walk you through the problem.
UTS has great network support as well. If you need more computing power to run your network, we have servers which can take care of that. We are your business computer company here in Vero Beach and the surrounding cities. We also set up the all important back up and can move much of your data storage to the Cloud. VoIp phone systems are another tool we can use to make your operation run smoothly.
Give us a call..let’a have a talk about your business computing needs..
Ransomware alert message on a laptop screen – man at work
Ransomware is everywhere and the next person or company it holds hostage could be you. If you aren’t certain as to what it is, let me give you the short version. Its software that gets downloaded on your system and it can destroy all of your programs and files. It’s almost impossible to remove by anyone other than those who coded it in the first place, and those entities will extort money from you to “remove” the ransomware, but in truth, it may never really be taken off your system, even once you pay their ransom.
Back in the olden days, when I attended college, you could go to class or you could take courses online. Rarely did the two intersect. Which I always thought was a shame, because there are so many more productive ways to use technology, and sitting, listening to a lecture was sometimes less than stimulating.
I was looking for a timely topic for this week’s post and came across this article from CNBC. The Title intrigued me, Five things Today’s Leading Businesses Can Learn From Universities. The article addressed the subject of how to engage millenials, the need for companies to integrate sustainability into their corporate culture and environment, but it’s the third point that caught my eye. I think this is brilliant.
One way in which colleges are leveraging new technology is by having students listen to lectures online so that they can participate in hands-on or discussion-based activities in class. “A number of universities have started to engage in something called ‘flipping the classroom,”‘ he says.
He argues that leveraging technology in this way is more productive and efficient, but required colleges to totally re-think how they educate students. Reinventions like these could allow companies to train and retrain their employees more efficiently says Thomas.
Tim Quinlan, Director of Digital Platform for Learning at Intel agrees. “If you’re not learning you’re dying,” he says. That’s why employees at companies like Intel and Tesla use online learning platforms likeDegreed, EdX and Khan Academy to learn new skills and stay up to date on the newest developments in their fields.“
The idea of being able to “attend” the classroom lectures online instead of in a classroom appeals to me. You’re not sitting next to someone who is scribbling notes furiously, or tapping their pencil, you are in your own area, comfortable, with hopefully few distractions. If the lectures are recorded, which I assume they are, then if you are confused about a certain point, or you have missed something, you can go back and review. I love that.
Then, in the actual class there is time for an exchange of ideas, of sharing and creating a better understanding of the subject matter.
I think this could also be very productive in business. Instead of sitting through 30 minutes of Power Point Presentations in a conference room, perhaps the Power Point, or whatever type of presentation, could happen earlier and the meeting could be shorter with talking points already formulated by the attendees.
Your Tech Guys
Original post by Abigail Hess / https://www.cnbc.com/2017/11/20/5-things-todays-leading-businesses-can-learn-from-universities.html