Computer Consulting for Business

Call Today: 772.539.7667 – Unified Technology Solutions provides computer consulting services in Vero Beach, Florida.

2020 Is Here. Are You Ready?

on January 22, 2020 No comments

All of the celebrations are behind us, it is time to get back to work. What are you planning to do this year to make your company more profitable?

We like to work together with our customers to help them plan ways to make their companies more productive, all the while keeping in mind that costs are just as important as increased productivity. Is your current configuration of servers, laptops, desktops, tablets and phone system up to snuff to handle an increase in production?

If your hardware is still good, then check your software. Using older, outdated software programs can cause production delays and frustrate staff and management alike. Make sure your old files are archived and there is plenty of room for the new files you will be building.

Are you still running Windows 7 or 8? We had a few posts about that here on the blog. It’s beyond time to commit to Windows 10 and all related server products. Yes, switching to a new operating system is frustrating, but once your people get used to the differences, it is worth having the protection of up to date software running on your systems.

Multibriefs.com, William D Pawlucy offered up 10 things to start and stop doing in 2020, here is one I found particularly relevant to the IT side of businesses:

Platforms: Start using technology platforms to advance the organization. From search engine optimization to digital assistants to digital automation to virtual reality, what platform will you be using in 2020 to increase member value and the relevance of your organization?

Other online writers are emphasizing the changing face of your workforce. From Millenials who grew up with technology, to boomers, who have learned so much from their experiences and everyone in between. Your workplace culture has to be able to provide an environment that is good for all of these groups.

We look forward to a busy and prosperous year, and we hope the same for you.

Your Tech guys

managed IT services vero beach, sebastian, ft pierce, port St Lucie West Pam beach, Palm bay, melbourne,Managed business IT services in Fort Pierce, Vero Beach, Sebastian
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Your IT Guy2020 Is Here. Are You Ready?

The Importance of Curiosity

on December 7, 2019 No comments
it support, tech news, management advice

Curiosity?

It’s all too easy to fall into a comfortable rut. Repeating a routine that has worked well for us or our company in the past, not wanting to reach too far outside of our comfort zones, and just moving along with the tide. But is that a good way to move your business forward? Some say, “NO”

Forbes magazine published a post on the Five Most Important Skills for managers to develop back in February of this year.  Not one of those skills on the list was the ability to stay the same year after year. Instead, what the writer valued as the skills a good manager should have were:

  1. “1. Curiosity
  2. The ability to learn
  3. Value your staff
  4. The Willingness to empower”

You can read the entire piece at this link Forbes . For purposes of this post, however, I would like to talk about the first point in the post, Curiosity.

It seems an odd term to equate with a successful business, but it’s really not. If you aren’t curious about how your competitors and fellow business owners are running their operations, or about new methodologies or technologies which could make your services or products better than they were this year, then you will be falling behind the curve.

Here is what she had to say:” This means becoming more agile and more open to new experiences, as well as being more aware of which technologies could work best for their organizations and more open to implementing those technologies. Being curious allows managers to better listen to their colleagues and workers and to take on board new ideas that could benefit their organization, argues Vanderheyden. It enables managers to consider new solutions to any obstacles that they might encounter, allowing them to react quicker and more effectively.”

At Unified Technology Solutions, we are constantly educating ourselves in order to offer the people we work with the very best solutions for their technology needs. We are curious by nature and we think it’s because of our willingness to look at things and puzzle out how they work that we are so good at what we do.

What are you curious about going into the end of this decade and coming up on a new one? Better yet, what SHOULD you be curious about?

Your Tech Guys

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Your IT GuyThe Importance of Curiosity

End Of Year Planning

on November 21, 2019 No comments

About this time every year, we talk about preparing for the upcoming new year.  If your company is growing, if you are considering a move to a new location, if you are adding new data processing tools, then you would be wise to give us a call and let us help you put a plan together.

Time after time we get called in after things have been put in motion, and almost without exception, it would have been less expensive and much more efficient if we had been in on your plans from the beginning.

If we have never worked with your company before, it’s the time for us to come in and study your operation. If you are a current customer, then we have a pretty good idea of how things are currently running, what upgrades would be necessary to add more software and computers.

It’s also a great time to think about ditching your old phone system. At UTS, we can help you pick the best solutions for the phone traffic at your firm.

Some companies may need to use more of the features of their new VoIP system than others will. Still, there are also current customers who have a VoIP system installed and they aren’t taking full advantage of some of the great tools which come along with the newer VoIP Systems.

It’s also important to make sure you have the latest version of Antivirus software running on your system. We can run checks on your computers and clean up any junk, or malware that might be hiding on your system.

We can perform “Housekeeping tasks” to keep your systems uncluttered and running smoothly. In other words, clearing off old documents and moving them to an archival device. Cleaning out old usernames and passwords.

Be prepared for a fast start on the first few business days of 2020. Give us a call.

Your Tech Guys

Your Tech Guys

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Your IT GuyEnd Of Year Planning

Something New In Microsoft Office

on November 14, 2019 No comments

There are a number of companies that use Microsoft Word to type, format and store documents. They use Microsoft Excel to create financial reports and track inventory. They use Microsoft PowerPoint to share information at Seminars and corporate training.

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Your IT GuySomething New In Microsoft Office

Telecommuting – Good or Bad?

on October 30, 2019 No comments

 

Telecommuting has been around as a work concept for a while now. Some companies allow it, others have begun to pull their employees back into an office environment.

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Your IT GuyTelecommuting – Good or Bad?

THE END, Windows Server 2008

on July 5, 2019 No comments

You reach the last page of a novel and it’s the end. There is no more. Yet, with Microsoft software, even though the end of new releases of all components of Windows 7 & * happened a few years ago, there are still those of you, you know who you are, who are stubbornly clinging to these outdated versions of Windows. If you got upset with the loss of new versions on Windows 7  & 8, wait until you hear this.

Support for Windows Server 2008 is over for good on January 14, 2020. When we first posted about this subject you were saying to yourself, I have a whole year to migrate over. But guess what? Half of that year is gone. Now you only have 6 short months. Why short months? Well, because we pretty soon we will be entering Holiday Season. There is 4th of July Holiday, summer vacations, Labor Day, Halloween, Thanksgiving and Christmas coming up. Oh, and being a Veteran, I can never forget Veterans Day in November.

Here in Florida, we also have the threat of hurricanes heading our way, which will inevitably cause a few days of downtime at some point. The point is, there really aren’t all that many days left. Mike and I are urging all of our business owners in the Indian River County Area and beyond to give us a call. We will come in, look over your operation, and assess your current situation. We will check and see which applications you are currently running and work with you to make certain they will not be disrupted when you upgrade to Windows Server 10.

We will install the latest version of Windows 10 software, and we will work with you to make certain everything is up to date and on the most current level of software. AT UTS we can also work with your other software vendors to install any updates you would need. Please don’t wait until Christmas Eve, 2019 to give us a call.

Your Tech Guys

managed IT services vero beach, sebastian, ft pierce, port St Lucie West Pam beach, Palm bay, melbourne,Managed business IT services in Fort Pierce, Vero Beach, Sebastian

 

 

 

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Your IT GuyTHE END, Windows Server 2008

Task Batching For Maximum Focus

on June 18, 2019 No comments

We’ve all heard the phrase, work smarter not harder. We have also heard umpteen experts telling how to schedule our day and get the most work done during our workday but we rarely hear about batch scheduling our tasks for efficiency.

Task-batching is very similar to time blocking but takes the method a giant, more efficient step further.

Batching involves completing similar tasks in a scheduled block, avoiding the need for switching back and forth between skills and concentrations.

Research shows that task switching is hugely detrimental to productivity. When we change our focus, it can take, on average, 15-23 minutes for your brain to “catch up” and re-focus.

Depending on how many different types of tasks you have on your to-do list, that can really add up, leading to a tremendous amount of lost or otherwise wasted time.

For example, every Monday you might plan out your Facebook or Instagram feed for at least a week. So instead of thinking of something to post every morning, you only have to think about it once per week (and then  you don’t have to think about it again until next week!)

It works well because it keeps you focused on the task at hand. This can significantly lessen your struggle to think of things to post and it would take so much more time editing the posts day by day. But because you do them all at once, your attention is completely focused to easily create a week’s worth of content in an hour, for example.

This method is really the best way to make the most of your time.

Think of it like this. Your brain is like a computer with at least 30 tabs open and your brain is just jumping back and forth between ideas. But when you focus primarily on one task instead of 20 minutes on blogging, 30 minutes on Twitter, you get the point. You can focus and keep on task like never before.

Scheduling and batching is the best use of your time and will help you get so much more done! More time = more money.

How does your workweek look? Let me know in the comments if you have a similar structure to me, or if you have any other time-saving, productivity ideas!

managed IT services vero beach, sebastian, ft pierce, port St Lucie West Pam beach, Palm bay, melbourne,Managed business IT services in Fort Pierce, Vero Beach, Sebastian

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Your IT GuyTask Batching For Maximum Focus

Why Move Your Data To The Cloud?

on May 22, 2019 No comments

Why are so many businesses moving to the cloud? It’s because cloud computing increases efficiency, helps improve cash flow and offers many more benefits.

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Your IT GuyWhy Move Your Data To The Cloud?

Upgrade Your Computer Network

on April 30, 2019 No comments

 

Network Diagram, it solutions for companies, vero beach IT support for networks, VOIP support for companies, non-profit it support,Your business has outgrown your current computer systems. Now’s time to upgrade your entire office and network. Because the network affects everyone, targeted communications must detail the impact of the upgrade. Understanding how end users access and leverage the network for their specific job role is important when explaining how an upgrade will impact their duties both during the maintenance window and after the upgrade is complete.

Determine a rollout strategy

A rollout strategy should finely balance the speed of deployment with the risk of making mistakes that bring down the network. Your goal should be to find the optimal comfort level for the organization such that the upgrade can be performed in a reasonable amount of time without taking any major risks. Unified Technology Solutions is experienced in building just such a strategy for companies.

Have a back-out strategy

Just as the rollout plan is critically important, so too is a back-out strategy. Spend just as much time figuring out a back-out strategy as you do an implementation strategy. Even though you might not ever need it, you’ll be very happy you spent the time and effort in the event you do.

Train support staff

The same people who design, architect, and deploy the new network upgrade may not be the same people supporting it once it goes into production. This is especially true if you work for a large organization or hire outside consultants to handle the upgrade. Proper training is critical to the care and maintenance of a network upgrade from day one and beyond.

Document, document, document!

The step that is most often skipped over – yet is absolutely critical to the success of a network — is to thoroughly document the upgrade, how the new technology works, and how to maintain it once it’s in production. Documentation should also be reviewed and updated on a regular basis. A network upgrade that includes detailed documentation is far more likely to be considered successful when support staffers have the information they can refer to for help.

Just remember that proper planning, communication, and training can help ensure a successful network upgrade. If you don’t have an IT Department of your own, or even if you do, we can work with you to put a comprehensive upgrade plan together and it can make a systems upgrade much less painful.

Give us a call

Your Tech Guys

managed IT services vero beach, sebastian, ft pierce, port St Lucie West Pam beach, Palm bay, melbourne,Managed business IT services in Fort Pierce, Vero Beach, Sebastian

 

 

 

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Your IT GuyUpgrade Your Computer Network

Strong Passwords Are Important

on March 21, 2019 No comments

Want to keep your business safe from cyber breaches? When your employees are online, threats come in multiple forms. These include phishing, cross-site scripting, scams, malware and various other forms of hacking. Keeping employees safe online is the responsibility of everyone in the organization. At the highest level, however, it is the responsibility of management and people with the ultimate authority.

When it comes to keeping employees safe at the personal level, having an especially strong password policy can limit external threats. Hackers typically exploit employees’ use of weak or common passwords, using brute force to guess and crack passwords.  Who doesn’t remember the movie “Hackers”?  Employees had not listened to the IT support and had weak common passwords (I believe it was god) and that was how the hackers gained access.

These days, constructing a strong password will consist of condensing an entire sentence, at least 12 characters long, into one cohesive word. These sentences can be shortened or abbreviated, but the point is, single words just don’t cut it anymore.

If you’re using numbers, never use ones that are related to addresses, birthdays, and other searchable information as those details are easily accessible by hackers. Also as convenient as it may be, do not let your browser remember your password. This information is open to hackers, especially if your device is misplaced or stolen.


More importantly have different passwords for different accounts.  It is common for individuals to utilize the same password for multiple accounts, but even at a minimum, employees should have at least two separate passwords for personal and business accounts. 

A strong password policy makes it harder for hackers to crack passwords and breach your network. Passwords should be changed on a regular basis. In addition, you should invest in your workers’ education concerning threats and cyber security practices. Everyone in the organization needs to adhere to strong cybersecurity practices that protect the individual and the entire company network.

managed IT services vero beach, sebastian, ft pierce, port St Lucie West Pam beach, Palm bay, melbourne,Managed business IT services in Fort Pierce, Vero Beach, Sebastian
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Your IT GuyStrong Passwords Are Important