What is involved in creating and designing a computer network for your business? Well, you would be surprised to know there can be quite a bit of strategy and number crunching which goes into designing then building a strong, robust computer network for your business.
We hear a lot of you are complaining about managing your inbox, so we wanted to share some very simple strategies to help you manage the onslaught in your inbox. Whether you get 5 or 1000 emails a day, they add up and they add up fast. What’s more, is that email management seems to take on a life of its own. We spend hours every day “checking email”. It’s a huge time sucking hole from which there is no escape at times. What happens with email is that everyone else’s demands, requests and even simple “hello’s” become equally important and take precedence over the things that you really want or need to do.
So how can you manage it? Here are 5 strategies for you to try. By the way, these are the same strategies that I use and that I recommend to my clients.
I realize that I am taking a risk by giving you this strategy because I’d rather you don’t unsubscribe from our emails, however, if you are looking at an inbox full of newsletters and other “self help” information that you have subscribed to over the years but never read, pick your favorite few and unsubscribe from the rest. Keeping hundreds of self help emails in your inbox is not going to make you read them or follow the advice. By keeping them the only thing that you are helping yourself to do is get further overwhelmed.
Unclick the box. Almost all online vendors pre-fill a little checkbox which gives them permission to send you emails and offers. Unclick the box! I realize that this may mean that you won’t get information about the upcoming 10% off sale but let’s face it; if you needed something and went online to find it you’re likely to find the 10% off sale anyway. Oh, if for some reason the box isn’t filled in already…do not click on it!
You might be able to guess this one but just in case…as you get offers from vendors that you’ve done business with already, unsubscribe from their list. You already know that vendor and when you need something from them you will go online to find it.
Keep separate email accounts. One account that you will stay current with for friends, family, work and those topics which are most important to you and another for bulk mail, online shopping needs, and those sign up sheets that you end up filling out.
Use the delete key. You do not need to act on or respond to every single email you receive. Choose to respond to the ones that are most important to you and let go of the rest. You can even delete those “older ones” that you haven’t gotten around to answering yet because the sender probably doesn’t remember they sent it or else they just assume that it’s been lost in your inbox. If it’s that important they will contact you again.
If you want to receive less email, send less email. As ridiculously simple as it sounds for such a pervasive problem, I’ve found this to be the golden rule of email management: Send less of it. I stopped sending emails and instead use Skype for fast questions.
Email not only clutters up your inbox, depending upon the way your system is set up, but it can also be affecting the performance of the entire company. Or it can be eating up cloud storage unnecessarily. So, just like with your closet, perhaps the Mari method of inbox cleaning will work. Keep only those emails which spark joy, or cover yourself, you choose.
What strategies are you using to improve your productivity? Let us know in the comments.
Windows Support Ends for Windows 7 & 8, in fact, it actually ended a while ago.
What does that mean to you? If you simply can not bear to learn Windows 10, I am here to tell you, in the most gentle way possible, that it’s time to get over it.
Windows 10 can be made to look more like Windows 7 or 8, and if you are like most end users, the software is not a radical change from previous Windows versions.
What it has changed is the level of protection it offers from the slew of new viruses and malware that crop up out in the world. If you don’t update your software and your servers with the latest version of operating systems, you are asking for trouble, plain and simple. We understand that man of the features other than virus and malware protection, are not ones you might be using if you aren’t working on a tablet or a touch screen computer. But all the same, you need to make the change.
If you think we are being alarmists, you have decided to take your chances and not upgrade to Windows 10, just take a look at what the Microsoft support page has to say:
“An unsupported version of Windows will no longer receive software updates from Windows Update. These updates include security updates that can help protect your PC from harmful viruses, spyware, and other malicious software which can steal your personal information. Windows Update also installs the latest software updates to improve the reliability of Windows—such as new drivers for your hardware.
” Will I still be able to use Windows after support ends?
Yes. If you continue to use an unsupported version of Windows, your PC will still work, but it will become more vulnerable to security risks and viruses. Your PC will continue to start and run, but you will no longer receive software updates, including security updates, from Microsoft.
It’s your company. It has your name on the door and your reputation is on the line if things don’t go well. We understand that. But trying to do everything yourself just doesn’t always work. Let us help.
Here in America, we take pride in self reliance. It’s important that we be able to wear many hats and take care of things ourselves. But is that really the best way to do things? Is it the most effective way to run your business? Probably not.
You spend countless hours educating yourself and working with your staff on the things you need to know to be the best you can be in your area of business. How can you also devote the time and resources it would take to be an expert in Information Technology, software and hardware?
We at Unified Technology Solutions can take over that part of your business for you. It’ doesn’t mean that you should stop learning about new advances in technology, it just means that you can trust us to resolve your tech issues so that you can work on your business.
Servers, Cloud storage and back up, internet security, preventing malware attacks and recovering from hardware crashes, that’s what we do. We also have help desk services for when your people encounter a software or hardware problem. Some issues require us to be on site, but there are also issues we can solve by logging in remotely and diagnosing the problem right from our offices.
Give us a call at : 772.539.7667 to set up an appointment for us to come and learn more about your operation and you to learn more about our services.
You’re a business owner and you’ve been doing just fine without a huge staff or a dedicated IT guy. So far, so good. Like everything else these days, your business depends on technology: email, databases, documents and spreadsheets—maybe even software unique to your industry. What happens when things stop running smoothly?
Perhaps you and your staff are becoming frustrated with computers that aren’t working properly, and network that’s too slow and you’ve been troubleshooting computer/printer/router problems—your business needs IT support. In fact, we think it need us, UTS.
As you pile more and more work on an older system, it will slow down. At some point, it will heave a sigh and stop working all together. It’s important to perform preventative maintenance on the components of your network. It’s also important to ensure you are using the type of computer, servers and network equipment that is made to handle higher volumes of data.
Rather then waiting until something catastrophic happens, let us go through your current configuration and make recommendations. Adding new devices to your network may seem easy, and in some cases it might be, but it’s not always the case. It is a delicate process that needs to be done by professionals to ensure that it is set up right for the sake of your business.
As the new year begins, it is the very best time to re-evaluate your tech operations, and if your business doesn’t already have an IT strategy, you might need to consider finding an IT partner as soon as possible. We hope that will be Unified Technology Solutions.
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Who cares about my little business? No one would bother to hack my system. I don’t have anything important enough for them to bother.
These are some of the things I here from small business owners, and they are just plain wrong. Cyber thieves and stalkers don’t necessarily care about how valuable your data is. They love it when a site is easy to hack. The data itself might not even be what they are looking for. It could be they are looking to network systems from all over the world in order to give themselves free computing power.
With several data breaches over the last few years, small businesses are still being targeted by cyberattacks. According to a poll from Insureon and Manta, only 16 percent of small business owners think they are susceptible to a cyberattack. Yet, 61 percent of attacks occur at smaller businesses.
2019 could see the beginning of a cybersecurity movement among SMBs. Jim Lippie, general manager of cloud computing for software company Kaseya, said small businesses will start viewing security through the lens of an enterprise business.
“They will finally take security measures to heart,” he said. “SMBs, like their large enterprise counterparts, will lock down on a comprehensive backup and disaster recovery solution to keep protected, and also form new standardized blocking and tackling game plans to keep the business even more safe.”
Many small businesses have been targeted in the past, so 2019 could be the first year where SMBs start fighting back.”
At UTS, we can make certain you are up to date on the software which can protect your data. Just give us a call and let us show you how we can help YOUR company fight back against cyber thieves.
Technology as we knew it even 10 years ago is evolving much differently than any of us would have imagined. Our smart phones have more computing power than many of the devices we owned when we were younger.
If you have ever watched television sitcom, you would have learned that most people, men or women, make such a tangle out of plumbing, carpentry or electrical work the tradesman actually have to charge them more to fix what the homeowner tried to do in the first place. It’s no different in the tech industry.
I had a client ask me the other day, what is the most challenging thing about running an IT Support company. There are many challenges, and they are different depending upon which day you ask me, but the overall most difficult challenge is when clients try to do things themselves.
We offer computers and VoIp systems for sale, but we have clients who run out to the nearest big box store and grab the first computer they see off the shelf. It may not be powerful enough to run their proprietary software. It doesn’t come with Office, or an antivirus software which is compatable with their network. There are no printer drivers, the network and internet are not configured for their system. I can almost guarantee if they had called us in the first place we could have saved all of us a big bundle of aggravation and stress, not to mention that we probably could also have save them money.
Another is this. Configuring an entire network is not as easy as plugging in a couple of wires, clicking a few software choices and you’re off the to races. Configuring and efficient, high speed network is something we do day in and day out. We don’t have to guess where to plug what, and which software options to choose. Most of that is almost muscle memory for us by now. What could take someone without our training days to puzzle out, could literally take us hours. And it will be done properly.
One of the most important reasons to hire UTS is this. It could earn you money. You heard me right. If you or your staff are working on installing a new computer system, you are not working on building, marketing or selling your products or services. When you aren’t selling, you aren’t bringing in revenue. It’s as simple as that.
There is a children’s song that goes something like this, ” Clean up clean up everybody everywhere, clean up clean up everybody do your share.” If you have children, it’s a safe bet you will use this sing-song to get them to clean up of all those toys they scatter everywhere.
Today I am asking all of you with tons of old files and miscellaneous bits to sing that song for yourself and clean up your computers. When your system gets overloaded with data, it is going to take longer for the software to look through your file indexes in order to find things. It’s also going to have a more difficult time finding contiguous free space to write those files.
Think of it like someone having to carry a heavy load of suitcases around with them all the time. Carting around a load of files and photos and PDF’s that you just don’t need any longer is kind of akin to hoarding. So, try this before you call us and say your system is running way too slow, clean things up.
Go through your documents folder and off load any really old files, general correspondence and old projects. Then go through your photos, We tend to take tons of photos, offload them all from our phones and never look at them again. Some of those photos are blurry or not really very good, so delete them. Let them go.
Video files are huge, so, if you can, move those to the cloud. The same goes with music files. Then run the disk clean up utility on your system followed by Defrag and a general clean up of all the temp files that get downloaded from your internet searches.
It’s also a very good idea to have UTS perform regular maintenance of your computers, servers and peripherals. That way we can diagnose any potential system problems and clean them up before they get serious enough to impact your operations. Just like getting regular checkups for your health, it’s important to do the same for your systems. Maintaining these devices on a regular basis reduces the risk of your system breaking down.