What is involved in creating and designing a computer network for your business? Well, you would be surprised to know there can be quite a bit of strategy and number crunching which goes into designing then building a strong, robust computer network for your business.
With the popularity of texting/Facebook Messaging/Slack…email is no longer regarded as an essential tool for online communication among millennials. Most of us probably use our personal inboxes more as a way to collect Uber receipts and track the status of our Amazon purchases than for keeping in touch with friends and family.
Even though it’s used less in our personal lives, whether we like it or not, emails are a part of business. The issue with email comes as you get more and more inundated with email messages. At some point, you want to do everything you can to ensure that your important emails get read. One method you can use on your own outgoing emails is to adopt some best practices for professional email etiquette. From a professional email greeting to professional email format, it can all make a big difference.I have listed below some best practices for business email etiquette tips that will increase the odds of your emails being read rather than trashed..
1. Use a professional email address Most companies provide a professional email address for their employee’s correspondence. Proper email etiquette calls for sending emails from your business email address rather than from a personal email address. Using a personal email address for business purposes can be seen as unprofessional by some, especially if you’re discussing confidential matters.
2. Use clear and precise subject lines To ensure your email gets opened, read, and thoroughly understood, start with a short and precise subject line addressing the issue at hand. Ex. “Wednesday Meeting Agenda”. You should title your email in such a way that the recipient immediately knows what the message is actually about.
3. Avoid “reply all.” It’s usually a good idea to forego the temptation to hit the “reply all” option when sending professional emails. Proper email etiquette aside, it can be quite annoying for people to be included in a group email if the content of the message has nothing to do with them. So be considerate and hit “reply all” only if the message would be of interest to all of the recipients. Otherwise, your email might be considered spam.
4. Acknowledge emails. With business email, even if you are too busy to reply with a full on answer, it’s always a good idea to at least send an acknowledgment and follow up later. You should not only acknowledge all emails but also do so in a timely fashion. Since this is not always standard practice, you’ll be surprised at how much your professionalism can set you apart.
Remember to keep these tips in mind next time you open up your inbox at work and in no time you’ll be an email expert!
If you have watched or listened to the news in the past few weeks, the various news outlets have been warning all of us who use wireless routers to RESET THEM. Cyber attacks on the “little guys” are a fact of life now.
As more large corporations beef up their firewall and internet security, hackers are increasingly turning to us little guys. You can say, what do they want with my little company? And you would be right. It’s not necessarily your data they want, rather its the ability to network several small networks together for their use.
Many small and medium-sized businesses do not have adequate network security. Here’s how to make sure you do.
Now more than ever, you depend on your network for your most important business operations, such as communication, inventory, billing, sales, and trading with partners. Yet up to now, you might have held off on protecting your network, for several reasons:
Network security might seem too complex, and tackling it might seem like too much work. But you can take a step-by-step approach as described in the checklist below, and then get an outside consultant to help you complete your security plan.
You might think network security is an expense that won’t help your business grow. Instead of thinking about network security as a technical concern, consider it a business continuity issue. Networks have become a basic part of doing business today, making security planning as important as sales and marketing.
You may believe that smaller companies are less likely to be a target of attacks. But as large companies beef up their network security, hackers are increasingly focusing on small and medium-sized businesses.
General Security Planning Tips
The following tips can help you develop and win support for an effective network security plan:
Focus on return on value rather than return on investment. Consider the harm a network security breach could do to your business, such as lost revenue or customer litigation.
Never assume that network attacks will come only from outsiders. Your employees can accidentally create security vulnerabilities, and disgruntled or former employees can cause considerable damage.
Don’t be tempted to confront security concerns with a piecemeal approach rather than a single, unified strategy that protects your whole network.
Work with others in your company to develop and roll out security strategies, focusing on technology, training, and physical site security with tools like surveillance cameras.
Find the right balance between security and usability. The more secure your network is, the more difficult it can be to use.
Network Security Checklist
Every business should have a written (and thoughtfully prepared) network security plan in place. A thorough policy will cover topics such as:
Acceptable use policy, to specify what types of network activities are allowed and which ones are prohibited
E-mail and communications activities, to help minimize problems from e-mails and attachments
Antivirus policy, to help protect the network against threats like viruses, worms, and Trojan horses
Identity policy, to help safeguard the network from unauthorized users
Password policy, to help employees select strong passwords and protect them
Encryption policy, to provide guidance on using encryption technology to protect network data
Remote access policy, to help employees safely access the network when working outside the office “
This is a lot to take in, but it is a great introduction to the complexities of strong network security for your business network. To get your network secure, give us a call and we can go through everything with you and set it up for your specific requirements.